A signed Rental Contract and 50% of the total rental fee (including the security deposit) are required to guarantee rental and date. The remaining rental balance is due 21 days prior to the event date. Failure to pay the balance could result in loss of reservation and deposit. Any rental can be cancelled before the end of the following business day and only incur the loss of a $25.00 administrative fee. All cancellations must be made in writing. Immediately following the rental event, a check-out sheet must be completed and signed by the individual securing the facility rental. The security deposit will be refunded when city staff are assured that rental requirements have been fulfilled. The security deposit will be refunded in the form of a check and mailed to the person who secured the rental within three weeks after the event date.